HOA Board and Committee Job Descriptions
All tenures should be for 2 years.
MEMBER - a neighbor shall be considered an APHOA member if they own property in the neighborhood, or are a resident, and they pay voluntary annual dues.
Membership Dues Chair
Have Care Package containing a welcome note, information on neighborhood dues, Website information.
Let the new homeowners know, you are there to answer questions and provide information about the community as well as Ashe Plantation.
As a Membership Dues Committees Chair, you will meet with the HOA Board for the history of Ashe Plantation.
Have your list of social events for Ashe Plantation.
Let them know why we have dues of $100.00 per year. (We prorate dues). Our fiscal year starts January 1, and goes thru December 31.
List from Treasurer of unpaid dues, touch base with homeowner encourage them to pay dues.
Return Copies of information to HOA Treasurer and President.
Attend Board meetings from time to time with updates.
Membership Due Chair can get volunteers from the homeowners for the Membership team.
Attend APHOA meetings.
Social committee news for upcoming events, work with President.
Write brief summary of social events for flyers & website.
Neighborhood Social Events.
Purpose: To promote community wide activities of the community such as Garage Sale, Halloween Party, Fourth of July Pool Party, Holiday Caroling Party, Community Decorating, Potluck Dinners, Recreational Sporting Events, etc. This is great way for families with children to feel a part of the neighborhood and getting to know other family with children.
Make phone calls asking neighbors if they will host an event,(the host only needs to host the event no cost to the host). The social committee will put the event together.
Call your social team, have meeting with social team.
Prepare a social calendar for the events for one year.
Send the info from the new homeowners to the president
Estimated time commitment per month: 2 hours a month when you have events. Remember you have a team.
The social is a fun job. You will get to know many neighbors and have parties and be a part of a fun neighborhood. The social chair can get volunteers from the homeowners to help with the social team.
Each board & committee shall receive complaints from any member (that have paid dues) on any matter involving HOA functions, duties & actives within its field of board or committee. If it is not in your job description then refer them to such other committee or officers. (Bylaws p. 4 article VIII sec.).
Membership Dues Committee
What is a Membership Dues Committee?
Reiterating the positive impression made by a gracious Membership Dues Committee, the most important time to make contact with residents is when they're first moving in. Have a team of home owners reach out to new owners. That's when they're the most anxious to feel a part of their community. That's the best time to tap them for involvement. Give them a positive first impression of the neighborhood, the board and a reason to pay dues. A Membership committee is a great way to achieve that.
The new homeowners feel welcome and will want to be involved and know that the dues support this wonderful neighborhood in Ashe Plantation.
Membership Dues Committee present new association members with a care package containing fresh fruit or home-baked treats, helpful money-saving coupon books, and lots of good information about the area, like where the nearest stores are, important contact numbers, and so forth.
Setting the tone: A Membership Committee can speak volumes about the board's desire to connect and get participation from other members. By taking the first step, the message is, "We value and encourage your participation in your community." It is a message that effective leaders deliver consistently. Even if the new arrival doesn't choose to participate on the committee, the public relations help garner support for the board that is useful when controversial issues arises.
Financial Officer (Treasurer)